This video provides information about how the new LMBR systems – Student Administration, Student Management, Student Wellbeing and Finance (SAP) – work together to help schools manage important financial and student information. It provides an overview of the main functions and benefits of each system and should be watched before any subsequent videos.
Voiceover: The Learning Management and Business Reform (LMBR) program will replace old and outdated systems and processes in NSW public schools.
This video provides an overview of how these new systems and processes work. Together with ERN, they will improve the way schools manage finance and student information.
ERN will continue to be used for enrolments and for recording student contacts, family details, health issues, access requests and pre-enrolment risk assessments.
These details then flow from ERN into SALM – consisting of Student Wellbeing, Student Administration and Student Management.
So what functions do these student systems perform, and how do they connect to one another?
Student Wellbeing enables authorised staff to manage information such as: health records, personalised learning and support plans, counselling records, custody and access information and risk assessments. They can also view suspensions and expulsions.
Depending on their access level, Principals, SAS Staff, teachers, learning and support teams and members of the schools’ counselling service can record, access and track information about each student.
Only members of the schools’ counselling service can see counselling records, ensuring personal information remains confidential.
Student Wellbeing is also used to assess what is required to accommodate a student arriving from another public school by viewing learning, behavioural, health, medical or other records.
Student Wellbeing combines all of this vital, personal information into one readily accessible system.
So how does it connect to the other student systems?
Court orders and long-term health conditions are entered into Student Wellbeing and flow to ERN and to Student Administration and Management.
Conversely, student photos and behaviour suspension incident records are entered into Student Administration and flow to Student Wellbeing and Management.
Together, Student Administration and Management eliminate the need to use paper-based processes and enable staff to easily manage day-to-day student information. Benefits include: standardised attendance codes in line with Department policy; a new student Cash Desk, in which associated course fees appear; the ability to track student payments, invoices, receipts, refunds and reconciliations; student credits and the option to pay fees in advance; consistent recording of administered medication; marking and management of attendance rolls; integration of sick bay and attendance registers, and management of existing ERN groups such as roll call, scholastic year and house groups.
School finances are managed in the new system SAP. Benefits include: ‘Cost Centres’ to better manage and organise funds, making it clearer to see how they’re used; creating and submitting online Shopping Carts; workflow-based systems and approvals; a single NSW Government schools’ bank account for operational funds; the completion of schools’ BAS returns by EDConnect, Shared Services – Finance, and the adoption of new 30-day vendor payment terms.
Once using SAP, comprehensive Finance Management and Human Resources reports can be generated, enabling schools to easily view their financial position at any point in time. Schools can also generate an Annual Financial Statement at any time, removing the extra work previously required to prepare this information.
Lastly, the Schools Budgeting Solution (BPC) communicates with SAP, allowing schools to closely manage their budget and forecast data, removing the need for external spreadsheets.
BPC enables schools to: manage budgets at a school level, including forecasting capability when budgeting; reflect changed expectations through forecasting adjustments; compare financial data against predicted revenue and expenditure as the year progresses, and
factor staffing into the budgeting process.
As schools begin to use the new LMBR systems, it will become clearer how they communicate with one another, creating a more sophisticated way to record and manage important information.
A comprehensive overview of the new systems is provided in schools’ training and in schools’ training support materials.